February Executive Director's Report

Thursday, February 25, 2016 10:05:00 AM Categories: Board of Delegates

Though we had to cancel the meeting due to severe weather, we wanted to share the February Executive Director's Report.



To: Executive Committee 

From: Lee Worsley, Executive Director 

Date: February 24, 2016 

Re: Executive Director’s Report 



State Health Plan 

Several months ago, the Board of Delegates authorized staff to investigate the feasibility of 
moving TJCOG employees to the State Health Plan. I wanted to give you an update on our 
review and at this time, I am not recommending a move to the State Health Plan. My reasons 
for not recommending a move right now are: 

  • the adverse impacts it may have on our retirees; 
  • once we move into the State Health Plan, TJCOG would not be able to move out of the 
  • State Health Plan; and 
  • the cost to move to the Plan was not as advantageous as hoped. 

Member Government Stakeholder Committees 

Emergency Response and Security Planning Committee 

Our next Regional Emergency Response and Security Planning Committee meeting is 
scheduled for Wednesday, March 2, 2016. 


Regional Chief Information Officers Group 

I met with the Chair and Vice Chair of the Regional Chief Information Officers group on 
February 12 to discuss how we would address the group’s work plan. As a reminder, the 
Regional CIO Group’s workplan includes: 

  • Common IT related challenges – Big Data, data storage, cyber security, data standards, 
  • hiring and retaining staff, body cameras, social media 
  • Broadband connectivity – citizens (bridging the digital divide and economic 
  • development) and municipal/county connectivity 
  • Multi agency disaster recovery, collaborative training, software opportunities 

During our meeting, we also developed, and published, a survey to the group to better define 
which common IT related challenges were the highest priority and to gather some basic 
information about each jurisdiction’s IT operations. 


Regional Managers Group 

Our Regional Managers group met on Tuesday, February 22, 2016. Topics on the agenda 
included the Town of Hillsborough’s Police Driving Training Program; conversation about the 
Regional Emergency Response and Security Planning Committee’s Workplan and the 
Regional Chief Information Officers’ Workplan. 


US Economic Development Agency (EDA) Economic Development District (EDD) and 

Staff continues to work on development of the necessary documents to establish an EDD and 
501C3. As a reminder, during our strategic conversations a few months ago, economic 
development strongly emerged as an area of focus and this work is in direct response to that 
desire from the Board. 



During my last Executive Director’s report, I discussed that I was investigating options for an 
attorney to serve TJCOG. To recap, TJCOG has not had a formal attorney on retainer for 
some time. 


I have had some very productive conversations with Kris Gardner, an attorney with Tharrington 
Smith, LLP. Kris served some time on the Morrisville Town Council and works with several 
local government agencies. I plan to introduce Kris to the full Board of Delegates in March so 
that everyone can meet him and plan to pursue executing a retainer agreement with Kris so 
that he can represent TJCOG, when we have legal needs. 


Member Government Visits 

I visited the following member governments since the January Board of Delegates meeting to 
either participate in a governing board retreat or to say thank you for their participation in 
Triangle J COG: 

  • Cary Town Council Retreat on January 28 
  • Archer Lodge Town Council on February 8 
  • Rolesville Board of Commissioners on February 19 

The entire list of visits is attached, please contact me if your community has not been 
scheduled yet and I will be happy to come (April at the earliest at this point). 


Board of Delegates’ Legislative Committee 

At the August Board of Delegate’s meeting, a Legislative Committee was appointed by Chair 
Robinson. Since the General Assembly is scheduled to convene shortly, it is time for the 
Committee to meet. Staff from the North Carolina Association of County Commissioners and 
NC League of Municipality is scheduled to be at the Board of Delegate’s March meeting, so 
having a quick meeting of the Committee immediately after the March Board of Delegate’s 
meeting would be timely. 


The Legislative Committee includes Jennifer Robinson, Chair, Town of Cary; Pamela Baldwin, 
Town of Pittsboro; John Boyette, Town of Wendell; Kathleen Ferguson, Town of Hillsborough; 
Diana Hales, Chatham County; Ed Harrison, Town of Chapel Hill; Sig Hutchinson, Wake 
County; Wendy Jacobs, Durham County; Butch Lawter, Town of Clayton; Don Rains, Town of 
Princeton; Penny Rich, Orange County; Steve Rao, Town of Morrisville; James Roberson, 
Town of Knightdale; Vickie Scroggins-Johnson, Town of Morrisville; Ronnie Williams, Town of 
Garner; Rebecca Wyhof, City of Sanford. 


Center of the Region Enterprise (CORE) 

Last week, staff held the quarterly meeting of the Center of the Region Enterprise (CORE) 
work group, which works with the 6 local governments with land use and infrastructure 
responsibility in the center of our region, along with the Research Triangle Park and RDU. This 
effort is funded by these member communities. The group completed a bicycle, pedestrian and 
greenway plan that links these communities and prioritizes investments. Although specific to 
the CORE area, staff used a method to rate the cycling stress levels for roadways, and 
categorized cycling and pedestrian facilities to match the NCDOT’s Pedestrian & Bicycle 
Information Network, so they can be easily uploaded to this statewide database. Both of these 
elements may be of interest to other TJCOG members, so please feel free to contact us if you 
would like us to help you with similar work. A link to the work completed can be accessed at 
the following. 




TJCOG Budget 

A couple of weeks ago, the TJCOG senior leadership team met to kick off the budget process. 
We have a great session and discussed a variety of topics. 


For your information, the Budget Calendar for development of the TJCOG Budget is attached. 
If you have any questions about the calendar, feel free to contact me. 



Raleigh has 2nd Fastest Growing Senior Population 

Our aging staff found this interesting article discussing that Raleigh has the 2nd fastest growing 
senior population, second only to Atlanta. The article’s link is below: 



Dementia Inclusive Events 

The Triangle J Area Agency on Aging is co-sponsoring two upcoming educational events, 
promoting awareness of and acceptance of those living with dementia. Although exact 
statistics are not available on the prevalence of dementia, estimates are that one in nine 
persons will develop Alzheimer’s or some form of dementia. Many more will be caregivers for 
a person with dementia. 


Dementia, Beyond Disease 

The first event, “Dementia, Beyond Disease” features Dr. G. Allen Power as the keynote 
speaker on March 23rd, 8:00 am- 4:00 pm at the Millennium Hotel in Durham. Dr. Power is an 
international educator on transformational models of care for older adults, particularly those 
living with changing cognitive abilities. He will be joined by Lisa Gwyther, Director of the Duke 
Family Support Program and Dr. Mitch Heflin, Director, Duke Geriatric Evaluation and 
Treatment Clinic and Co-Director, Geriatric Workforce Enhancement Program. Registration for 
the event can be made online at https://tjcog.wufoo.com/forms/dementia-beyond-disease-
and CEU’s are available for nursing home administrators. 

As of 2/24/16, 145 people were registered for this event. Sponsors for this event are still 
needed and interested parties may contact Carmelita Karhoff, regional Long Term Care 
Ombudsman at 919.558.2714 or ckarhoff@tjcog.org for more information. 


The Age of Disruption Tour 2016 

The Age of Disruption Tour 2016, featuring internationally renowned aging thought leader and 
creator of the Eden Alternative model of long term care, Dr. Bill Thomas, will be stopping in 
Durham and Orange counties on April 21, 2016. The jam-packed day features a noon 
luncheon with Dr. Thomas and a select group of aging advocates from Orange County. In the 
afternoon, Triangle J AAA is sponsoring the “Disrupting Dementia” community engagement 
workshop, featuring a showing of the award winning documentary, “Alive Inside”, about the 
benefits of personalized music for individuals experiencing cognitive changes. The workshop 
will be held at the Friday Center in Chapel Hill from 2:30 pm-4:30 pm and tickets may be 
purchased online at https://drbillthomas.org/local/durham-nc/ for $15 . A select group of 
advocates from Durham will also meet with Dr. Thomas during the afternoon, for a community 
engagement conversation around dementia inclusiveness. A $1,500 sponsor from the 

Durham area is needed for this session. 

In the evening, there will be a reception with Dr. Thomas, followed by his signature “non-
fiction” theatrical performance featuring original music, storytelling, poetry and groundbreaking 
insights on aging and care. Nate Silas Richardson, a classical trained musician and producer, 
will accompany Dr. Thomas. The theater performance also takes place at the Friday Center 
from 7:00 pm-8:30 pm, and tickets may be purchased at https://drbillthomas.org/local/durham-
for $15. A limited number of scholarships are available in Durham and Orange Counties 
for the workshop and for the theater performance, provided by Durham and Orange County 

For information on scholarships: 

Orange County- call the Orange County Aging Help line at (919) 968-2087 
Durham County-email Melissa Black, Coordinator for the Durham Partnership for Seniors, 
(919)627-0080 or mblack@mblack@dconc.gov 


Public Safety Training Facility Focus Group Meetings 

Work on a feasibility study for a regional public safety training facility is ongoing with our 
consultants. On February 22, we hosted a number of focus groups to discuss the results of 
surveys and individual interviews that our consultants had held with a number of agencies. The 
purpose of the focus groups was to test the results from the surveys and interviews to make 
sure that significant items were not missed and to test some potential recommendations. 
Focus groups included representatives from law enforcement, fire departments, 911 
communications, city/county managers, and EMS. 


A final report from our consultants will be coming in the next month or so and we will report the 
findings to the Board of Delegates at an upcoming meeting. 




cc: Board of Delegates 

 Regional Managers 

TJCOG Staff 

Executive Director Member Community Visits 

Robbins Board of Commissioners - Visited August 11 

Siler City Board of Commissioners – Visited August 17 

Durham City Council – Visited November 19 

Johnston County Board of Commissioners – Visited December 7 

Clayton Town Council - Visited January 4 

Wendell Board of Commissioners – Visited January 25 

Cary Town Council Retreat – Visited January 28 

Archer Lodge Town Council – Visited February 8 

Rolesville Town Council Retreat – Visited February 19 

Wake Forest Board of Commissioners – March 1 

Chatham County Board of Commissioners (postponed due to weather)– March 7 

Carrboro Board of Alderman – March 8 

Knightdale Town Council – March 16 

Fuquay-Varina Board of Commissioners - March 22 


Working with Managers on dates for Apex, Chapel Hill, Hillsborough, Garner, and Morrisville. 


Triangle J Council of Governments Budget Calendar 

Fiscal Year 2016-17 

  • February 11, 2016 - Department Directors and Program Managers meet with Executive Director and Finance Director to discuss budget outlook and to discuss strategic priorities for TJCOG for FY 2016-17. Included in this meeting will be a discussion of projected member assessment revenues and indirect cost as well as other known revenues and expenditures. Other discussions will include employee compensation, benefits, etc. 
  • February 11, 2016 – March 4, 2016 - Department Directors and Program Managers develop budget requests and program narratives. 
  • March 4, 2016 – Budget requests are due to Finance Director from Department Directors. (Each Department Director will submit a requested budget for entire department) 
  • March 14, 2016 – Executive Director and Finance Director meet with Department Directors and Program Managers to discuss requested budget. 
  • April 4, 2016 – Executive Director and Finance Director meet with Department Directors and Program Managers to discuss Executive Director’s Recommended Budget. 
  • April 8, 2016 - Executive Director will communicate recommended budget to staff, local governments and Board of Delegates. 
  • Week of April 11,, 2016 – Budget Committee meets and addresses Executive Director’s Recommended Budget. Executive Director will communicate results of Budget Committee meeting to staff and Board of Delegates.
  • April 27, 2016 - Executive Committee meets to discuss Budget Committee report and approves recommendations for the Board of Delegates. Executive Director will communicate results of Executive Committee meeting to staff and Board of Delegates. 
  • May 25, 2016 - Budget hearing and budget approval by Board of Delegates. 
  • May 26, 2016 - Executive Director communicates results of Board of Delegates action on budget to staff. 


9/8/2015 - Original Version Presented 

9/9/2015 - Date of Recommendation Meeting changed from April 1, 2016 to April 4, 2016 

2/16/2016 – Various changes as a result of Budget Retreat - Date that Recommended budget sent to staff, member governments and Board of Delegates changed to April 8, 2016; Date of Budget Committee meeting changed to week of April 11, 2016.