Resources for Member Governments
As our state and region head into the 2020 Atlantic hurricane season, Triangle J is ready to assist our member governments and your staff in any way to plan for, prepare for, and recover from the impacts. In this compilation of information, you will find a one-stop-shop of resources and tools for you to use and to distribute as needed. Additional resources will be added as needed.
- National Preparedness Month Resources
- U.S Census Preparedness Data
- NCSU Hurricane Preparedness check-list
- Emergency Shelter Information
- Public Records Safety: The State Archives of NC encourages all agencies to begin preparation to protect records. Best practices include the following:
- Stabilize your records storage area and ensure records are 3-6 inches off the floor, in record boxes, clearly labeled, removed from bottom drawers, and covered to protect from water damage.
- Locate the records and disposition schedule for records in your office: available here.
- Compile an inventory of records and their location.
- Compile information on disaster recovery vendors.
- Compile an emergency staff contact list.
- Employer Emergency Preparedness & Emergency Transportation Options
- HIPPA Privacy in Emergency Situations
- Disclosures for Emergency Preparedness - A Decision-making Tool
- State of Emergency Declarations: A state of emergency issues by a county does not automatically apply within incorporated municipalities within the county. If the county’s declaration clearly indicates that the inclusion of named towns and cities is done at the request of or with the consent of the Mayors, there is no need for the towns and cities to issue a separate declaration. Otherwise, for a state of emergency to exist within an incorporated municipality, the municipality must:
- issue its own state of emergency declaration that applies within the municipality
- issue a declaration on behalf of the municipality stating that the county’s declaration applies.
A local state of emergency is usually required for FEMA reimbursement even if the governor has declared a state of emergency. Find template State of Emergency declarations here.
- Disaster Recovery Guide
- Legal Services and Disaster Assistance for Older Adults
- Duke Energy Outage Tracking
- School of Government Resource Site
- Sample documents such as state of emergency declarations and debris removal contracts are available at the "Sample Documents" link.
- Disaster Overtime Pay Reimbursement and Personnel Policy Provisions guide sheet prepared on FEMA reimbursement requirements Personnel Policy Disaster Overtime Pay Sample Provision.pdf.
- FEMA procurement guidelines and contracting check-list are available at the "Sample Documents" link.
- FEMA Procurement Disaster Assistance Team (PDAT) resources (including procurement guidelines, contract provisions, etc.), click here.
- Helping Local Businesses Recover from Disasters (SBTDC and other partner organizations), click here.
- Helping Local Businesses Get Disaster Contracts (SBTDC PTAC assistance), click here.
- The NC Procurement Technical Assistance Center (PTAC) can educate businesses in your community on vendor registration and where to find opportunities, review bids/proposals and provide guidance on contracts.
- More information for businesses should be provided to Chambers of Commerce and can be found here.
- NC League of Municipalities Emergency Preparedness resources, click here.
- NC Emergency Management Debris Removal Guidance
- NC Division of Waste Management Disaster Debris Staging Sites
- US Department of Agriculture Disaster Assistance Fact Sheet
- FEMA Reimbursement: Please note that when you bid disaster-related contracts for which you plan to seek FEMA reimbursement, you must satisfy federal (UG) M/WBE outreach requirements for all contracts costing $10,000 or more. Easily satisfy this requirement by posting bid solicitations here.
- Dealing with Human Trafficking in the Wake of a Hurricane: Sadly, there is a nexus between natural disasters and increases in both labor and sex trafficking of displaced people and relief workers.
- FEMA Guidance on Rental Bidding: FEMA advises that the federal procurement standards at 2 C.F.R. §§ 200.317 – 200.326 (Uniform Guidance procurement requirements) DO APPLY to leases of real property unless you are operating under an exigent or emergency situation. To the extent the local government is going to use the lease beyond the emergency or exigency period, you cannot rely on sole sourcing a rental lease and must conduct full and open competition procurement. FEMA strongly advises pursuing bidding for this type of rental action.
- Mosquito Abatement Quick Guide
Weather Tracking and Updates
- National Weather Service - Raleigh
- Twitter: @NWSRaleigh
- Current Road Conditions (DriveNC.gov)
- County-specific Emergency Contact Information
- Weather Updates App - READY NC
- South Atlantic Water Science Center Resources and Updates
- NC Floodplain Mapping - see if your location is in a floodplain